Information about personal data for the Guests of the Hotel Beethoven in Gdansk

Dear Guests,

In connection with the entry into force from May 25, 2018, the European Parliament Regulation (EU) of On 27 April 2016 regarding the protection of individuals with regard to the processing of personal data and the free flow of such data (GDPR), we kindly inform you that ZBDiT Z. Rudziński, who owns the Beethoven hotel, will process your data for the purpose of concluding a hotel services contract.

Who is the administrator of personal data of hotel Guests?

The administrator of personal data is ZDBiT Z. Rudziński, being the owner of the Beethoven hotel with headquarters at J.S. Bacha 7, 80-171 Gdańsk, entered in the CEIDG register with the number 36503.

Who is the inspector of information protection and how can you contact him?

The inspector of information protection is Alicja Rudzińska with a mailing address as for a hotel – Beethoven st. 7, 80-171 Gdańsk, e-mail address: rodo@hotelbeethoven.pl, phone nr: +48 58 710 22 77.

What are the purposes of processing personal data of hotel Guests?

The purpose for which the Hotel processes personal data is the conclusion and implementation of the contract for the provision of hotel services. In addition, the purpose of personal data processing by the Hotel is:

1. pursuing possible claims by the Hotel in connection with the damage caused by the hotel caused by the Guest, or defending against the Guest's claims against the hotel,
2. documenting the performance of the service for tax purposes,
3. ensuring the highest quality of services for hotel Guests.

If the Guest has agreed to the processing of personal data for marketing purposes, the hotel processes personal data for this purpose, i.e. in order to send marketing information and offers about its products and services to the Guest.

In addition, the hotel processes personal data collected by hotel monitoring to ensure the safety of hotel Guests and other people staying at the hotel.

What is the legal basis for the processing of personal data?

The legal basis for the processing of personal data of the Guest acquired by the hotel is a contract for the provision of hotel services.

The legal basis for the processing of the Guest's personal data for marketing purposes is the Guest's consent. The hotel informs that the consent can be withdrawn at any time. Withdrawal of consent does not affect the validity of the processing that took place before the withdrawal of consent.

The legal basis for the processing of the Guest's personal data by monitoring is the protection of its vital interests and protection of the vital interests of individuals, as well as the justified purpose of the administrator.

Who can receive personal data?

The hotel provides personal data to the following categories of entities:

1. companies providing IT hotel support services and providing IT software,

2. accounting firms providing accounting services,

3. transport and taxi companies in the case of transport or courier delivery by the Guest,

4. companies (law firms) providing legal advisory services and legal representation.

How long will the personal data be processed?

Personal data:

1. acquired in connection with the concluded contract for the provision of hotel services will be processed throughout the period of submission of tax claims or civil law claims of the hotel or Guest, depending on which of these events will take place later,
2. obtained on the basis of consent for marketing purposes will be processed during the period of validity of the consent for marketing purposes,
3. acquired in connection with monitoring will be processed 30 days from the date of recording, and then they will be permanently deleted.

What are the Guest's rights in relation to the processing of personal data?

Each Guest has the right to access to the personal data, rectify them, delete or limit processing. In addition, each guest has the right to object to the processing. Access to the data is possible at the hotel's headquarters. In addition, the hotel provides the e-mail address: rodo@hotelbeethoven.pl, by means of which you can contact us regarding personal data.

Is it possible to file a complaint regarding the processing of personal data?

Yes, every Guest has the right to lodge a complaint to the supervisory authority, which is the Inspector General for Personal Data Protection, ul. Stawki 2, 00-193 Warsaw.

Will the hotel transfer data outside the EEA?

No, the hotel does not intend to transfer personal data outside the EEA.

Is the administration of personal data a contractual or statutory requirement?

Providing personal data including name, last name and address of residence is a requirement to conclude a contract for hotel services. Failure to provide personal data will disable the Hotel from concluding a contract for hotel services.

Are automated decisions made and are they based on personal data, including profiled?

No. The hotel does not take automated decisions based on personal data, including does not make profiling.